Overview
The Humanitarian Coordinator is responsible for providing oversight for emergency preparedness, response, and recovery in all SCI SSD Areas, ensuring field teams have the capacity to respond to emergencies. S/he will provide direct support to field teams on preparedness, response, and recovery projects.
Key Responsibilities
- Provide oversight for emergency preparedness, response and recovery in all SCI SSD Areas.
- Provide direct support to field teams on preparedness, response and recovery projects.
- Manage flexible emergency response funding through Humanitarian Fund.
- Ensure Emergency Preparedness Plans are regularly updated.
- Lead on partner and staff capacity building on emergency preparedness, response and recovery.
- Lead initially emergency response with local response teams in the event of a major humanitarian emergency.
- Support the Humanitarian Team Leader in Humanitarian strategy, proposal development, cluster engagement’s, partner implementation support, EPP development, HF Applications, trends monitoring and design of humanitarian projects.
- Support the Humanitarian Team Leader in strengthening emergency preparedness and ensuring readiness of Area and Field Offices.
- Lead and assist in the development, review, and updating of Emergency Preparedness Plans (EPPs) and annexes.
- Collaborate with field teams and local partners to develop field-level preparedness plans.
- Facilitate and co-lead emergency preparedness and contingency planning workshops.
- Monitor contextual changes, identify emerging risks, and coordinate timely response actions.
- Support the preparation of humanitarian strategies, situation analyses, member updates, and response briefings.
- Oversee the management of the Humanitarian Fund and other emergency response projects.
- Facilitate effective project planning, including work plans, budgets, procurement, and HR plans.
- Track and monitor project implementation, procurement, and recruitment processes.
- Conduct monthly review meetings at field level.
- Ensure quality assurance and accountability in all humanitarian interventions.
- Maintain regular communication with Emergency Response Teams (ERTs).
- Ensure field teams have access to up-to-date tools, templates, and guidance.
- Prepare and share monthly humanitarian updates with senior management.
- Take part and provide updates during HF quarterly monitoring calls.
- Overall management of Save the Children Areas Humanitarian Fund allocation and other flexible emergency response funding.
- Primary contact point with the Country Office Humanitarian Team for all aspects of award management related to the Humanitarian Fund.
- Working with field teams on the preparation and submission of high-quality reports.
- Work closely with the Supply Chain team to ensure that adequate pre-positioned stocks are in place.
- Lead on monthly pre-positioned stock reviews.
- Contribute to procurement planning and follow-up of any emergency response-related procurement.
- Establish Emergency Response Teams and field-level humanitarian focal points.
- Put in place a clear system of internal deployments to support emergency responses.
- Identify, and where applicable provide, learning and training opportunities for Save the Children staff and partners.
- Ensure that partners are involved in emergency preparedness planning, ‘zero agreements’ with emergency response partners are maintained, and capacity-building plans for partners are delivered.
- Provide surge support to scale-up current programs or initial surge capacity for the start-up of a new response.
- Provide assistance in launching rapid assessment, overseeing data collection, write up of needs assessments, work-planning, communication.
Required Experience
- 5 years of demonstrable management experience in humanitarian operations.
- Experience within a complex country programme in an emergency response or fragile state.
- Significant experience of NGO emergency program cycle management, including field-level project planning and implementation.
- Demonstrable financial and budget management experience, experience as a budget holder.
- Good knowledge and experience of supply chain systems and requirements in a multi-location, multi-sector programme setting.
- Ability to write clear and well-argued proposals and/or reports; experience in proposal coordination and development.
- Excellent planning, management and coordination skills.
- Proven team working skills, adaptability and flexibility.
- Experience in South Sudan or a complex and matrix-managed organization (Desirable).
- Skills and experience in training and capacity building (Desirable).
Qualifications
• BSc/BA in relevant qualification or equivalent in experience.
