Overview
The Senior Award Specialist is responsible for the day-to-day administration and coordination of development and humanitarian awards, sub-awards, and contracts. The role supports staff capacity building, implements process improvements, and ensures compliance with regulations.
Key Responsibilities
- Support award management and donor compliance, including coordination of budgets, payment schedules, and donor reports.
- Implement award management systems and processes, and maintain key controls.
- Participate in proposal development meetings and draft quality documents.
- Conduct Award Kick-off meetings and initiate close-out processes.
- Escalate award management and donor compliance risks.
- Support regular award monitoring and individual award performance.
- Address routine award management issues and escalate complex ones.
- Assist in completing Award Risk Assessment and Joint Opportunity Risk Tool.
- Provide operational support during humanitarian crises.
- Maintain understanding of SCI processes and donor requirements.
- Coordinate and submit partner and sub-award agreements for vetting.
- Act as a key support person for donor audits or visits.
- Coordinate the legal vetting of implementing partner organizations.
- Participate in organizational assessments of partners.
- Prepare draft sub-award agreements and liaise for approvals.
- Support contract negotiations with partners and assist in developing capacity building plans.
- Help identify partner-related risks and capacity gaps.
- Serve as a liaison for communications with Save the Children member headquarters.
- Contribute to partner capacity building.
- Work with Regional BP and SCI Centre to update best practices.
- Provide informational support for communications with Chinese regulators.
- Provide administrative support for the CO RMP process.
- Compile and distribute regular updates on outstanding actions.
- Assist in drafting the annual verification work plan.
- Serve as an administrative focal point for risk-related documentation.
- Maintain the tracking register for Global Assurance audit recommendations.
- Support the preparation of summary reports on audit outcomes.
- Participate in initiatives promoting knowledge sharing on donor compliance.
- Provide day-to-day guidance and troubleshooting support to China Programme teams.
- Act as facilitator or trainer for award management procedures and donor requirements.
- Support the cross-functional review of donor and member requirements.
- Act as CO PRIME champion and support programme teams' use of PRIME.
- Support the NBD process within the country office.
- Undertake other ad-hoc tasks as assigned.
Required Experience
- 5-7 years experience
- At least 3 years of relevant experience working in an NGO, corporate foundation, or related sector
Qualifications
• A professional qualification at graduate level or equivalent in a related subject.
