Overview
Provide safe and reliable transportation services, assist with clerical tasks, and perform messenger services for UNOPS personnel.
Key Responsibilities
- Provide safe, reliable and timely transportation of authorized personnel and, where applicable, cargo or hazardous goods.
- Facilitate airport transfers, including assistance with customs and immigration formalities.
- Deliver and collect mail, documents and other items as required.
- Conduct radio checks and maintain communication as instructed.
- Ensure proper and cost-effective use of vehicles by maintaining accurate daily logs and contributing to vehicle maintenance planning and reporting.
- Perform routine vehicle checks, carry out minor repairs, and arrange for major repairs as necessary.
- Keep vehicles clean, roadworthy, and fully equipped at all times.
- Ensure availability and safekeeping of all required documents and supplies.
- Take immediate action in line with organizational rules and regulations in the event of an accident.
- Ensure timely and accurate delivery of mail, documents and packages.
- Manage documents requiring protocol clearance from ministries, embassies and other institutions.
- Collect documents destined for UNOPS offices.
- Support office administration by binding and preparing documents for filing, maintaining registers, and handling routine clerical tasks.
- Facilitate visa, customs, and other personnel-related formalities as required.
- Support the organization of meetings, workshops, field missions and conferences by assisting with logistical arrangements and documentation.
- Assist procurement processes by collecting quotations, making bill payments and collecting procured supplies.
- Facilitate the delivery of procured items, conduct pre-delivery inspections, and ensure handover to relevant offices and partners.
- Manage shipment processes, including customs clearance, inspections, loading/unloading and coordination with government offices.
- Ensure completion and submission of Receiving Inspection Reports (RIRs) and Goods Receiving Notes (GRNs) following partner verification of shipments.
Required Experience
- 3 years of relevant experience in safe driving, defensive driving and minor vehicle repair.
- Knowledge of driving rules and regulations is required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
- Secondary school (or equivalent) with 3 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
- Driver’s training with a valid driver’s licence is required.
