Overview
To support the effective and timely delivery of high-quality, client-focused administrative and travel services that enable WFP Syria to implement its life-saving and resilience-building activities.
Key Responsibilities
- Act as the key Travel Focal Point (TFP) for the Country Office and primary liaison with the Travel Management Company (TMC) and airlines.
- Reserve domestic and international air tickets according to WFP/UN standards for all WFP Official Missions and Assignments.
- Process and monitor Travel Authorizations (TAs) for national and international staff in the required systems, ensuring all mandatory supporting documents are correctly uploaded.
- Ensure all travel requests comply with WFP/UN travel rules, including correct application of DSA, Terminal Expenses, and accommodation standards when processing Travel Expense Claims.
- Follow up with Travelers and Field Offices to ensure that all travel related actions including amendments, extensions, and cancellations are completed accurately and within the required timeframe.
- Monitor outstanding travel actions including open items in the required system and follow up on TRIP releases, coordinating with Finance to finalize all travel related payments.
- Review and process payments to travel agencies, verify invoice accuracy, and forward them to Finance for timely settlement.
- Assist in preparing the travel budget and maintain accurate budgetary control and expenditure records.
- Prepare monthly travel reports and ensure all trips and travel files are closed according to established schedules.
- Provide guidance and support to staff and offices on WFP travel procedures, including planning and coordinating group or event travel activities.
- Perform any other related duties as required and other duties to support the Management Services Unit.
Required Experience
At least 5 years of responsible experience in Administration, Project Management, HR, Finance, Business Support or Travel related domains.
Qualifications
Completion of secondary school education or post-secondary certificate in the related functional area.
