Overview
Provides specialized support for the end-to-end recruitment and selection of General Service staff, National Officers and Affiliate Workforce for the FAO Shared Services Centre in Budapest.
Key Responsibilities
- Support the overall hiring plan for hiring of national and international affiliate workforce.
- Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
- Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce.
- Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
- Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS).
- Supervise the validity of contracts for national and international affiliate workforce and take appropriate measures for renewal or termination.
- Provide administrative support, including recording worked hours for the payment of fees to national and international consultants.
- Collaborate in implementing actions to promote a respectful and harmonious work environment.
- Facilitate knowledge exchange and best practices within the office.
- Assist in the performance evaluation process of national and international consultants.
- Maintain confidentiality and handle sensitive information with discretion.
- Work closely with hiring managers to finalize vacancy announcements for staff positions and help create new Generic Job Profiles.
- Handle position management-related actions.
- Pre-screen applications and prepare an analysis of the longlisted and shortlisted candidates.
- Administer functional tests for candidates.
- Manage candidates in TALEO.
- Set up interview panels, organize interviews and support the interviews process as rapporteur.
- Draft selection reports for final review.
- Liaise with the SSC Human Resources Officer on a regular basis.
- Assist the Hiring Managers to seek approval for any exceptional recruitment-related matters.
- Monitor and manage the Centre’s Vacancy Announcements in Organization recruitment system.
- Track and monitor the recruitment processes within the Centre and prepare weekly reports on recruitment.
- Collaborate in organizing the Centre’s participation in career fairs.
- Participate in the newcomer’s induction meetings with SSC Director and assist with the Induction sessions.
- Perform other duties as required.
Required Experience
- Two years of relevant administrative and HR support experience.
- Strong familiarity with HR processes, documentation standards, and HR/ERP systems
Qualifications
- A completed high school diploma is required.
- University degree/technical diploma is considered an asset.
