Overview
The Supply Chain Assistant (Housekeeping) will support the Supply Chain Officer in overseeing housekeeping functions, ensuring office and compound premises are maintained in a clean and orderly condition, and assisting with inventory records for minor items.
Key Responsibilities
- Assist the Supply Chain Officer in overseeing housekeeping functions by ensuring that office and compound premises are maintained in a clean and orderly condition, supervising cleaning personnel, maintaining leave plans and schedules, and assigning tasks as appropriate.
- Assist in maintaining inventory records for small/minor items that are not recorded in WAVE as assets (e.g.: consumables, cleaning supplies and office supplies) and ensure timely replenishment to avoid any stock outs.
- Assist with ensuring the proper schedules are maintained for Generator servicing or maintenance in IOM Tripoli offices and update the log sheets.
- Assist with facility management in IOM Libya Tripoli office by conducting regular facility checks and make recommendations for any repairs or maintenance needed for the facility in the compound.
- Assist the Supply Chain Officer with Preparing the office lease contracts and rental agreements and its amendments
- Undertake any other duties within the incumbent's capabilities that might be assigned by the Head of Supply Chain Unit and Supply Chain officer.
Required Experience
- A minimum of two years of progressively responsible professional experience in Housekeeping is required.
- At least two years of professional experience in Housekeeping or a related area, within the UN common system or in an international public organization, is desirable.
- Proficiency in Oracle, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio will be helpful.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.
- Team player; ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.
Qualifications
• University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution, with two years of relevant professional experience.
