Overview
The Procurement Assistant is responsible for carrying out procurement processes and activities at the Maiduguri field site, Borno state, ensuring best practices and maintaining audit-compliant records.
Key Responsibilities
- Preparing and implementing procurement plans
- Implementing all IRC procurement SOPs
- Collecting, organizing, and analyzing data
- Monitor supply market and conduct market surveys & analysis
- Support in development of procurement specifications
- Processing approved Purchase request through the procurement software and ensuring data accuracy
- Request for quotations / proposals
- Participate in tender meetings & evaluations
- Prepare bids analysis and other bidding documents for approval
- Conduct negotiations with suppliers that is transparent and documented
- Demonstrate value for money in procurement
- Preparing and executing contracts for recommended bidders
- Timely renewal of running contracts
- Execute contracts against set performance indicators
- Responsible for managing contracts and supplier performance
- Maintain suppliers file and documentation
- Documents supplier performance
- Maintain supplier performance score cards
- Assist in implementing donor rules & regulations for all procurements
- Implementing due diligence for suppliers
- Provide consistent and constructive support to other departments
- Identifying and reporting procurement red flags
- Implementing internal and external audit corrective action plans (CAPs)
Required Experience
At least 2 years, maintain attention to detail, and coordinate multiple tasks to meet deadlines, Effective time management and organizational skills, Ability to multi-task, Team spirit and problem-solving abilities, Good knowledge and use of Microsoft excel
Qualifications
Undergraduate or Bachelor University Degree, preferably in management, administration, or related fields
