Overview
The Supply Chain Assistant will support supply chain activities to deliver quality goods/services to beneficiaries at optimal price and in a timely manner.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verify information and compliance.
- Prepare tender documents, solicit bids and quotations, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers, prepare purchase orders and contracts.
- Monitor status of open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Maintain physical and electronic records of documentation and support report preparation.
- Conduct market surveys to identify potential new suppliers and participate in their evaluation.
- Keep track of contractual agreements and monitor office supplies and service requisitions.
- Provide technical information on procurement instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements.
- Monitor activities of contractors working on office premises.
- Support the organization of meetings, workshops and training.
Required Experience
- University degree with two years of relevant professional experience; or High school diploma with four years of relevant professional experience.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organization an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution.
- High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
