Overview
The Senior Project Assistant will support the implementation of project activities in Belize under the Border Management and Border Integration Project. The role involves coordinating project implementation, monitoring progress, and liaising with stakeholders.
Key Responsibilities
- Independently lead and coordinate the implementation of the project.
- Monitor the progress of activities, ensure alignment with established plans, and analyze implementation challenges.
- Make recommendations for adjusting implementation modalities and work plans.
- Research, compile, analyze, and present national, regional, and international developments, reports, legislation, and relevant documentation.
- Monitor budget expenditures, verify fund availability, and maintain records of approved project budgets and revisions.
- Prepare and manage Purchase Requisitions (PR), Request for Payments (RFP), and Vendor Creations.
- Maintain a digital filing system for all administrative and procurement documents.
- Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports.
- Plan, coordinate, and conduct capacity-building workshops.
- Provide logistical support for awareness-raising activities.
- Coordinate social media content creation for community engagement.
- Maintain effective liaison and coordination with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders.
- Coordinate internal and external communications activities.
- Identify and document good practices and lessons learned from the project.
- Contribute to the development of Standard Operating Procedures (SOPs), policies, concept papers, and the design of new projects.
- Contribute to knowledge management processes by documenting and sharing key insights.
- Support monitoring and evaluation efforts by compiling, summarizing, and analyzing program activity data.
- Act as the focal point for all administrative, procurement, and financial coordination related to project implementation.
- Obtain necessary clearances, follow-up on actions, and provide overall administrative support.
- Assist in the organization and facilitation of Leveraging Global Frameworks Training Sessions and the UN Migration Network Meetings.
- Provide guidance and training to reporting staff.
- Perform any additional duties as assigned by the project leadership.
Required Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, Consular representatives and nongovernmental organizations will be an advantage.
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups will be an advantage.
- Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in projects related to environment migration in general, protection of vulnerable groups.
- Experience in writing reports in English coherently in a timely manner.
- Experience in working with social media platforms including making posts and managing messages and inquiries.
- Experience in similar positions with administrative and logistics responsibilities.
- Management of data processing programs.
Qualifications
• Bachelor’s degree in education, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Environment or related fields from an accredited academic institution.
