Overview
Provides administrative and communication support for the ESI project, ensuring results-oriented, effective, efficient, and accountable execution of project activities.
Key Responsibilities
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans.
- Provide support to consultants in the implementation of their tasks for achieving project results.
- When necessary, work together with the Project Team.
- Maintain project correspondence and communication.
- Collect, register and maintain all information on project activities.
- Advise project counterparts on applicable administrative procedures and ensure their proper implementation.
- Prepare agendas and arrange field visits, appointments and meetings related to project activities.
- Assist in logistical organization of meetings, trainings and workshops.
- Draft minutes of Project Board and other project-related meetings.
- Write minutes from internal and external meetings.
- Contribute to the preparation and implementation of progress reports.
- Assist the Project Team in matters related to monitoring, evaluation and knowledge management.
- Ability to research and turn information into useful knowledge relevant for project needs.
- Ensure all project documentation (progress reports, consulting and technical reports, minutes, etc.) is properly maintained in hard and electronic copies.
- Maintain an efficient and readily accessible filing system.
Required Experience
- Minimum 5 years (with Secondary Education) or 2 years (with Bachelor’s degree) of progressively responsible administrative support experience, preferably in office work, is required.
- Experience in relations with different target groups and stakeholders – private sector, public sector, civil society
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems.
- Desired skills Experience in project coordination and implementation of activities (knowledge of project management processes).
- Experience in administration, finance-admin processes, logistics and reporting (knowledge of procurement processes, monitoring and evaluation tools)
- Experience in UN agencies or other international organisations or government settings.
Qualifications
- Completion of Secondary Education is required.
- University degree (Bachelor’s degree) in Social or Natural Sciences, Management, Business Administration, Economy, Law, Political Science or related field will be given due consideration but is not a requirement
