Overview
The main purpose of this position is to ensure the comprehensive management, administrative control, and lifecycle supervision of supplier contracts.
Key Responsibilities
- Establish control and registration of contracts and amendments for the acquisition of medical supplies and/or devices.
- Establish control and follow-up of contracts with service providers related to equipment acquisition.
- Process documentation for customs clearance of imports.
- Control and register performance guarantees from suppliers and monitor their validity.
- Provide strict follow-up and management of contracts to know the status of each contract/purchase order globally and at different detail levels.
- Coordinate deliveries between the associate and the supplier; potentially accompany during the reception process.
- Receive and review documentation sent by suppliers for payment processing.
- Manage amendment requests for supplier contracts.
- Provide information on supplier performance history for future awards.
- Maintain information in contract tracking matrices with quality and promptness.
- Ensure due diligence in contract management process documentation, allowing for required physical and digital records.
- Periodically and promptly update information in One UNOPS for contract management process due diligence.
- Maintain adequate and fluid communication internally and externally to the project.
- Support the project in specific activities related to suppliers and customer service.
- Support the Project Senior Manager and Associate in general project activities and other assigned tasks.
Required Experience
- Minimum of five (5) years of experience in administrative or financial support, preferably in international organizations or UN agencies.
- Experience in document administration and contract administration (administrative and financial).
- Desirable experience in administration, accounting, procurement, finance, logistics and monitoring, infrastructure projects/companies, health sector projects/companies.
- Experience with office suites (preferably G Suite or MS Office).
Qualifications
- Required: Completion of secondary education, preferably a high school diploma or technical degree in an administrative area, commercial expert, or professional technical high school diploma in accounting and finance.
- Desirable: University degree at the bachelor's level, preferably in Business Administration, Public Accounting, Finance, Industrial Engineering, Economics, or related fields.
