Overview
Performs Personnel and Administration functions, supports Facilities Management, and manages Petty Cash. Deputizes for the Branch Head in their absence.
Key Responsibilities
- Operating the NATO-wide Personnel Management Information System (PMIS) to run payroll for CSO NATO Civilian Staff.
- Maintaining and updating Staff records and database with changes affecting payroll.
- Preparing justifications supporting changes to the monthly Payroll.
- Developing and maintaining the CSO Management Plan and the Health and Safety plan.
- Briefing new Military and Civilian Staff and advising them on administrative issues.
- Supervising the Assistant PAL in preparing administrative documents for staff arrival and departure.
- Interacting with IMPs, VNCs and civilian staff members regarding protocol, privileges, and immunities.
- Allocating tax-free schemes individual quotas to Staff.
- Coordinating with the Disbursing Officer for reconciliation of individual accounts.
- Administering the CSO time management system, responsible for training Staff and monitoring proper recording of justifications of absence.
- Supervising the proper edition and record of files transmitted to other internal and external stakeholders.
- Running the CSO First-Aid training program, planning sessions and keeping record of certifications.
- Monitoring appointments and co-ordinates annual medical check-ups for civilian staff members.
- Assisting in developing and implementing the CSO Staff Performance Evaluation and Training Programs.
- Assisting in the planning process of the PAL part of CSO budget.
- Ensuring distribution of internal office notices, instructions, and updates to NATO Civilian Personnel Regulations and Directory.
- Drafting correspondence of a routine nature to national and NATO authorities.
- Doing minor translations as required.
- Providing expert assistance to other Sections of the Branch.
- Carrying out other administrative duties as required.
- Deputizing for the Branch Head in case of absence.
- Performing administrative security functions in absence of the Chief, Security.
Required Experience
Five years professional experience in a senior assistant position, in fields relevant to the post, including two years processing Payroll and Allowances. Expert knowledge of the NATO Personnel Management Information System (PMIS), or equivalent system in another International Organization. Sound knowledge of NATO CPRs. Two-year professional experience in an international environment.
Qualifications
Higher National Diploma, or technical degree in Business Administration or HR. Specific education and training in HR or personnel administration. Certified Project Manager.
