Overview
The incumbent is responsible for a wide range of procurement transactions and executes the Procure-to-Pay order processes, as well as the upstream sourcing process. The role involves demand intake, operational support, and troubleshooting supplier delays.
Key Responsibilities
- Provide guidance on the procurement process.
- Ensure proper financial procedures are followed and invoices are tracked.
- Maintain records of financial transactions.
- Collect, categorise, and track relevant information for tasks, projects, and procurement actions.
- Document and maintain internal control systems and procedures.
- Execute all procedures for purchases made by Procurement Service.
- Negotiate on commercial terms and pricing with suppliers.
- Liaise with internal clients for clarification of requirements and coordination of procurement actions.
- Maintain contacts with external suppliers.
- Provide first-level support for accounts payable escalations.
- Develop skills in planning, organising, best practices, and new technology.
Required Experience
- Higher secondary education qualification with 4 years post-related experience in procurement services, non-manufacturing, or public sectors, OR upper vocational training/ post-secondary degree in a discipline relevant for this position with 2 years of experience in procurement services, non-manufacturing, or public sectors;
- Experience as a buyer or procurement associate, preferably in a multinational or International Organisation;
- Experience with the use of standard Enterprise Resource Planning (ERP) systems such as Oracle E-Business Suite (EBS) or SAP/R3 systems;
- Demonstrate strong interpersonal skills and ability to communicate and work with internal customers and external suppliers.
Qualifications
- Higher secondary education qualification OR upper vocational training/ post-secondary degree in a discipline relevant for this position;
- Level 2 United Nations Development Programme (UNDP) / Chartered Institute of Purchasing and Supply (CIPS) certified or possession of an equivalent level of qualification granted by a national professional association or academic institution (advantage);
- A degree or formal training in one of the following domains: commerce, trade, purchasing, contracting, or supply chain (advantage).
