Overview
Performs routine functions in support of human resources transactions, assisting in providing guidance and advice on policies, rules, and procedures.
Key Responsibilities
- Review, answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases.
- Assemble and review supporting documentation for processing various human resources actions relating to recruitment, staffing, organizational design, staff development and learning, policy and/or social security.
- Assist in the recruitment process of all categories of staff and non-staff including the preparation of vacancy announcements; communicate with applicants and prepare offers/terms of employment.
- Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms.
- Check and maintain attendance records, leave reports, DSA forms and other documentation and reports for staff and non-staff.
- Maintain personnel and/or position management files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files.
- Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from questionnaires, publications, surveys, research projects, websites, reports, databases, etc, for internal and external use as required.
- Draft routine correspondence; assist in the preparation of administrative reports; assist with briefings and debriefings; take notes at meetings.
- Perform other duties as required.
Required Experience
Three years of relevant experience in administrative and/or human resources support work.
Qualifications
Secondary School Education.
