Overview
The Procurement & Logistics Assistant will organize and oversee procurement activities, process purchase requisitions, and facilitate the clearance of IOM consignments.
Key Responsibilities
- Organize and oversee all procurement activities in line with IOM Procurement Policy.
- Process purchase requisitions, requests for quote, and preparation of bid analysis summaries.
- Ensure all procurement documents are routed for approval using the IOM authorization matrix.
- Prepare Request for payment documents and close purchase orders.
- Liaise with customs and revenue officials to facilitate clearance of IOM consignment.
- Keep and update an inventory list and tracking system of all IOM assets.
- Take care of disposal of assets according to IOM procedures.
- Keep all vehicles’ registration documents, taxes and stamps.
- Liaise with IOM Administration to ensure all IOM assets are insured.
- Organize maintenance of all office equipment and security of Dar es salaam Office.
- Maintain a file for each vehicle.
- Undertake IOM Dar es salaam clearing & Forwarding assignments.
- Advise on importation & exportation of any duty-free commodities.
- Assist international staff in obtaining documents/licenses/exemptions.
- Perform any other related task as requested.
Required Experience
- Holder of a Secondary School Diploma, with 4 years’ working experience; or Bachelor’s Degree combined with 2 years working experience in law (LLB) or related field.
- Experience in International, Public Procurement or Contracts and Supplier Management is required.
Qualifications
Secondary School Diploma or Bachelor’s Degree.
