Deputy Company Secretary

Overview

This role provides high-quality governance support to Plan International's senior management and governing bodies, including the Executive Leadership Team and the International Board.

Key Responsibilities

• Provide high-quality governance advice to the Board, Committees, and senior leadership.
• Lead governance support services for the Members' Assembly, International Board, and Committees.
• Partner closely with the CEO, Chief of Staff, COO, and Executive Office to coordinate governance and management decision-making processes.
• Develop and maintain governance frameworks, systems, policies, and procedures.
• Manage the planning and delivery of Board and Committee meetings.
• Maintain corporate governance records and ensure compliance with legal, regulatory, and organisational requirements.
• Manage Powers of Attorney, written resolutions, and corporate authorisations.
• Oversee governance policies and compliance processes.
• Provide expert guidance on governance best practice, legal requirements, and risk management.
• Support Board and Committee effectiveness.

Required Experience

Solid understanding of corporate governance and experience in providing support to decision making bodies (including agenda planning, coordinating the preparation and provision of pre-read material, preparing minutes of meetings, tracking meeting actions, developing post meeting communications, and planning face-to-face multi-day meetings), working effectively across several jurisdictions. Strong corporate administration and project management skills. Excellent relationship building skills. Highest level of diplomacy and discretion. Ability to work alongside Board members, staff and senior managers. Excellent judgement, and an awareness and understanding of the significance of compliance and governance issues.

Qualifications

Bachelors or Masters degree in Law and / or Corporate Governance AND / OR Associate, Fellow, or Member of the Institute of Certified Secretaries (ICS) (Kenya), Chartered Governance Institute (CGI) (UK), or other equivalent body.

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