Executive Assistant to Judge (roster for temporary positions), G6
Overview
Provides executive and administrative support to a Judge of the International Court of Justice, ensuring smooth and efficient operations of the Judge's office.
Key Responsibilities
- Manage calendars and inform Judges about office administrative tasks.
- Prepare documentation for meetings and act as a contact for administrative requests.
- Review, prioritize, and route correspondence in English and/or French and/or Dutch.
- Prepare routine correspondence and review documents for accuracy.
- Assist with the preparation and organization of documentation for judicial work.
- Compile information and download legal articles.
- Maintain legal reference collections and update databases.
- Assist in matters pertaining to administrative, financial, travel, and diplomatic affairs.
- Calendarize the Judge’s interactions with various entities.
- Organize visits and events involving the diplomatic community and high-ranking officials.
- Provide support in dealings with local government and municipal offices.
- Assist in onboarding and post-separation logistics for Judges.
- Assist in HR administration activities, including recruitment and onboarding.
- Organize ICJ tours and support high-level meetings and events.
- Provide informal translations of legal or academic documents in English and French.
Required Experience
A minimum of seven (7) years of relevant and progressively responsible experience in a professional and/or international environment, supporting senior executives is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first university degree. Experience in the use of computer applications and software packages such as Microsoft Office is required. A solid understanding and etiquette and diplomatic protocol is desirable. Experience in a legal/judicial environment is desirable. Familiarity with the United Nations Common System or similar international organizations is desirable.
Qualifications
High school diploma or equivalent is required. A university degree is an asset.
