Overview
Provide support to ensure warehousing transactions align with IOM internal guidelines and assist units with receiving, storing, packing, kitting, labelling, and dispatch of goods.
Key Responsibilities
- Provide support to ensure that all warehousing transactions are done in line with IOM internal guidelines.
- Assist relevant units to organize receiving, storing, packing, kitting, labelling and dispatch of goods from/to the Warehouse in Tripoli.
- Assist Project Managers to organize the replenishment of Stocks, including liaising with Vendors on timely delivery of stocks to the IOM Libya Warehouse in Tripoli, Libya.
- Assist requesting units with the organization of Stock movements (inquiries, requests, transport, documentation including Goods Received Note, etc.).
- Assist with filling of the relevant Importation documentation related to VAT exemptions and duty-free exemptions are processed in a timely manner to ensure smooth delivery of stocks to the relevant locations within Libya.
- File, Track, and ensure that the duly Stock Withdrawal Forms (SWF) filed as per IOM's Filling policy and update records in the relevant platforms (e.g. MS. Teams, Oracle apps).
- Plan and organize efficient and safe storing of goods at the warehouse, according to available space and requirements.
- Perform Visual Control such as Monthly Spot checks and random sample picking for submission to Quality Control (QC) Unit.
- Assist in the submission of timely reports to the Supply Chain Officer and perform related entries to update stocks on WAVE.
- Assist in ensuring that all warehousing transactions are recorded according to warehousing management procedures and policies. Document and file all entries for auditing and verification purposes.
- Report to Programme focal points on the inventory, request verification, etc.
- Monitor the physical stockcount process bi-annually in coordination with MSCU.
- Ensure a high readiness state of the warehouse so stocks can be moved rapidly (including keeping updated load ability information, tracking accurate location of stocks, etc.).
- Maintain logistic documents/files and record/maintain updated filling system easily accessible.
- Monitor stocks of office supplies (Stationery etc.) and liaise with logistics for the supplies.
- Seek clarification and/or obtain documents from suppliers/vendors if required in the technical evaluation.
- Prepare Request for Payment for submission to Accounts Payable Unit for timely processing of payment to vendors and assist with Fleet management.
- Perform other related duties as may be required.
Required Experience
- University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution, with two years of relevant professional experience; or, Completed High School/Secondary education with four years of relevant professional experience.
- A minimum of two years of progressively responsible professional experience in procurement, administrative services or related area is required.
- At least two years of professional experience in procurement, contract management, or a related area, within the UN common system or in an international public organization, is desirable.
- Experience working with an ERP system in the area of purchasing and/or supply chain is desirable.
- A professional certification by an internationally recognized procurement certification authority such as CIPS (level 2 certificate or equivalent) is desirable.
Qualifications
- University degree in Business Administration, Procurement and Supply, Management or a related field from an accredited academic institution; or, Completed High School/Secondary education.
- Proficiency in Oracle, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio will be helpful.
