Overview
The Supply Chain Assistant (Procurement) will provide procurement support to clients, promoting a client and efficient service-oriented approach.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verifying information and compliance.
- Support tender document preparation, bid solicitation, and quotations.
- Draft bid analysis summaries and provide procedural guidance during evaluation.
- Submit terms of agreement with selected suppliers and prepare relevant documentation.
- Monitor progress of contracts implementation and ensure adherence to standards and procedures.
- Monitor open purchase requisitions and purchase orders, following up on timely delivery.
- Coordinate with receiving units for delivery notes and verify record-keeping.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Create and maintain physical and electronic records of procurement documentation.
- Assist in identifying and evaluating potential new suppliers/service providers.
- Monitor contractual agreements and notify concerned parties.
- Perform other assigned duties.
Required Experience
- Two years of relevant professional experience with a Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field; or four years of relevant professional experience with a high school diploma/certificate.
- Proficient in Microsoft Office applications.
- Previous experience in Enterprise Resource Planning (ERP) software (SAP and/or Oracle) is a distinct advantage.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High school diploma/certificate.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
- Certificate of good conduct from the police (required if selected).
