Overview
The Staff Assistant (Disbursing) is responsible for receiving, safeguarding, and paying funds, and maintaining records of all transactions.
Key Responsibilities
- Carrying out daily disbursing functions.
- Requisitioning funds to meet current financial requirements.
- Receiving and safeguarding international funds.
- Executing payments and receipts authorized by the Finance & Accounting Branch.
- Making cash deposits and withdrawals from the local bank.
- Maintaining automated accounting records.
- Maintaining local and foreign bank accounts.
- Dealing with local banks.
- Maintaining records on funds advanced to account holders.
- Handling the disbursement activities when deployed.
- Administers branch disbursing-related administrative files and documents.
- Maintains all disbursing records for audit purposes.
- Ensures that current and historical disbursing documents are properly filed.
Required Experience
- Bookkeeping: All activities involved procurement, custody, transfer and issue of funds for payrolls and allowances. Includes preparation and payment of vouchers; receipt of collections for credit to accounts; preparation of required financial returns and special reports.
- Officers should have served in financial management or in a disbursing post in a prior assignment.
- Experience in NATO organizations and/or knowledge of NATO financial directives
- Basic knowledge of NATO Automated Financial System (Fins)
Qualifications
- Higher Secondary education and intermediate vocational training in accounting, finance, management, business administration, public administration or related discipline which might lead to a formal qualification with 2 years’ experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
- Formal civil or military training in bookkeeping.
- Formal training or experience in an automated financial management system as well as the NATO financial accounting system
