Overview
Support the Administrative Assistant with managing reception materials, answering client questions, and making direct requests to appropriate staff members. Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.
Key Responsibilities
- Support the Administrative Assistant with managing reception materials, answering client questions, and making direct requests to appropriate staff members.
- Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.
- Check out IRC staff and clients completing “shopping” visits to Contributions-In-Kind (CIK) stock room.
- Support in managing all incoming, existing, and outgoing inventory items, including data entry, recording client distributions, and stocking inbound donations.
- Conduct weekly vehicle inspections according to checklist.
- Data entry of inventory counts into Excel, Sortly, and other platforms.
- Comply with all policies, procedures, and protocols.
- Other duties as assigned.
Required Experience
- Must be a current undergraduate student, graduate student, or less than 12 months past graduation.
- Access to a personal vehicle/reliable transportation.
- Must be able to lift and carry items up to 50 pounds.
- Primary availability during IRC business hours (M-F; 9:00 AM - 5:00 PM).
- Ability to handle sensitive client information confidentially.
- Strong intercultural communication skills, including demonstrated ability to work effectively with people from diverse backgrounds and across language barriers.
- Ability to work independently and as a part of a team
- Comfortable with Microsoft Excel and willingness to learn to use new software for data entry.
- Adherence to IRC volunteer/intern and workplace policies
