Overview
The Directorate-General for Communications Networks, Content and Technology (DG CNECT) is seeking a secretary to support the unit and the Head of Unit in their cyber coordination mandate.
Key Responsibilities
- Support the Head of Unit and Policy Officers by agenda and document management, written (email) and telephone communication with stakeholders, management of the unit’s functional mailbox(es) as well as its mailing and distribution lists, follow-up of files in circulation and attribution and registration of documents.
- Assist in the organisation of missions and meetings, including booking rooms, preparing documentation, catering and visitor access, providing logistic support before and during the meeting etc.
- HR management support, e.g. for the onboarding and recruitment of officials, contract agents, interim staff and trainees.
- Act as Document Management Assistant for the unit: register, file and distribute documents and manage correspondence.
- Support and organise business trips for the head of unit and unit members.
- Briefings coordination: receive, assign and monitor briefing requests.
- Process training requests and monitor participation.
Required Experience
Appropriate professional experience of at least three years (if secondary education diploma is held).
Qualifications
- A level of post-secondary education attested by a diploma, OR
- A level of secondary education attested by a diploma giving access to post-secondary education.
