Overview
Provides administrative, logistical, and secretarial support to the Chief and staff of the Rule of Law Unit within the Executive Office of the Secretary-General.
Key Responsibilities
- Provides administrative, logistical, and secretarial support to the Chief and staff of the Unit.
- Assists in the preparation of necessary documentation required for reports and correspondence.
- Ensures availability of background materials for Chief and staff attending meetings.
- Systematically manages stakeholder information by organizing, maintaining, and working with management information systems.
- Liaises with the offices of various senior officials across both the Secretariat and the wider UN system.
- Provides administrative and logistical support to EOSG in the preparation of meetings.
- Conveys directives, reports, status updates, and other relevant information.
- Ensures the effective and efficient flow of information by processing incoming and outgoing correspondence.
- Manages and coordinates the assignment and distribution of tasks within the Unit.
- Provides personal assistance to the Chief of the Unit by maintaining the calendar and processing appointment requests.
- Assists staff of the Unit in community management by maintaining SharePoint pages, contact databases, and mailing groups.
- Assists staff of the Unit in digital communication efforts and event planning.
- Performs other duties as assigned.
Required Experience
A minimum of seven years of experience in administrative services, finance, accounting, audit, human resources, or a related area is required. Experience providing assistance to senior officials is required. Experience with Microsoft applications (including Word, Excel, PowerPoint, Outlook, Teams) and SharePoint is desirable. Experience in planning and organizing special events is desirable.
Qualifications
High school diploma or equivalent is required.
