Overview
The Finance Assistant will support the Finance Manager in the financial management of Ukraine Delegation activities and operations, ensuring efficient and effective day-to-day operations and compliance with IFRC procedures.
Key Responsibilities
- Processing, registration, and verification of suppliers’ invoices, supporting documents, and payments.
- Monitoring payment advances to suppliers and open/uninvoiced purchase orders status.
- Supporting audit processes and projects’ expenses verification.
- Processing, registration, and verification of PNS’s per diem.
- Conducting meetings with PNS staff on per diem request procedure.
- Registration of project invoice proposals for PNSs.
- Supporting the creation of internal IFRC procedures policies.
- Performing VAT & nominal account reconciliation.
- Communicating with Europe Regional Office regarding registering new bank accounts for vendors.
- Creating credit notes for correction of transactions in ERP.
- Entering journals of transactions in the General Ledger in ERP system.
- Supporting month-end closure of financial books and timely submission of monthly finance documents.
- Maintaining an online register of transactions and other documents.
- Management of Finance Folders and documents.
- Supporting Assets and Inventory Management.
- Providing technical assistance across finance operations.
- Performing other duties assigned by the Finance Manager.
Required Experience
Minimum of 3 years’ experience in financial management/financial support/administrative support functions. Knowledge of Finance and Accounting processes. Computer literacy with significant knowledge/experience in MS Excel. Experience in writing narrative and financial reports, strong numerical skills.
Qualifications
University degree in Finance/ Accounting / Banking, and related fields. Relevant qualification in Accounting, Finance, Banking, Economics or Business Administration. Knowledge of Excel, Accounting software and Finance Administration experience.
