Overview
The Procurement Coordinator is responsible for coordinating timely, compliant, transparent, and value-for-money procurement of goods, works, and services for Save the Children Indonesia. The role supports procurement planning, sourcing, tendering, evaluation, contracting, supplier management, procurement systems and reporting.
Key Responsibilities
- Coordinate annual and project procurement planning with budget holders and relevant functions.
- Ensure procurement requests are complete, properly approved and translated into timely procurement actions.
- Monitor sourcing pipelines, lead times and delivery status, and proactively address bottlenecks.
- Lead and coordinate sourcing processes for goods, works, and services.
- Prepare or review solicitation documents, competitive bid analysis, evaluation records, approvals, purchase orders, and contracts.
- Facilitate evaluation processes and negotiations.
- Ensure procurement activities comply with policies, donor rules, and applicable Indonesian law.
- Maintain complete and accurate procurement files and an effective audit trail.
- Integrate child safeguarding, safe programming, data protection, environmental considerations, and responsible procurement requirements into supplier selection and contract management.
- Coordinate supplier due diligence, registration, performance monitoring, and periodic review.
- Lead the establishment, renewal, and performance monitoring of Framework Agreements (FWAs).
- Build and maintain an appropriate, competitive, and diverse supplier base.
- Support contract owners in monitoring supplier performance, deliverables, service levels, pricing, variations, disputes, and contract close-out.
- Ensure procurement transactions and master data are accurately recorded in Oracle NetSuite and other approved systems and trackers.
- Produce procurement reports and analytical insights.
- Identify trends, risks, bottlenecks, and improvement opportunities, and provide actionable recommendations.
- Promote data quality, standardisation of item and supplier information, and practical process improvements.
- Build effective relationships with internal stakeholders.
- Provide practical procurement guidance to requesters, budget holders, field offices, and partners.
- Contribute to training and capacity strengthening.
- Coordinate workload and provide day-to-day technical support, quality review, and coaching to procurement officers.
- Collaborate with Finance, Awards, Legal, Programme Operations, Safety & Security, Tech & Digital, and Logistics to resolve procurement issues.
- Support rapid procurement and supplier mobilisation during emergency preparedness and response.
- Ensure that suppliers and contractors who may interact with children or communities understand and comply with applicable safeguarding obligations.
- Promote a safe, respectful, inclusive, and accountable working environment.
Required Experience
Relevant professional experience in procurement, sourcing, contracting, or supply chain, including experience coordinating competitive tenders for goods, works, and services. Demonstrated knowledge of procurement principles, supplier due diligence, bid evaluation, negotiation, purchase orders, contracts, and contract administration. Experience applying procurement policies, delegated authorities, donor or institutional compliance requirements, and maintaining audit-ready documentation. Experience with Oracle NetSuite or a comparable procurement/ERP platform. Experience supervising, coaching, or technically coordinating procurement staff or focal points. Knowledge of the Indonesian supplier market and regulations relevant to procurement and contracting. Experience supporting emergency preparedness or humanitarian response procurement.
