Overview
The Human Resources/Administrative Coordinator is responsible for coordinating and supporting HR and administrative functions, providing practical, day-to-day human resource support to managers and staff, with a particular focus on recruitment, selection, and onboarding.
Key Responsibilities
- Support the Senior HR/Administration Manager to develop HR strategy, policy, and procedure for the Country Office.
- Support in the regular review of the terms and conditions of employment and policies.
- Support in the regular review and update of the HR Manual for the Country Office.
- Keep the Organogram for the Country Office updated.
- Support line managers in reviewing job descriptions for new positions.
- Support the Senior HR/Administration Manager with job evaluation and salary review processes.
- Maintain a database of recruitment-related advertising agencies.
- Work closely with the Senior HR/Administration Manager and other stakeholders to ensure vacant positions are filled promptly.
- Assist the Senior HR/Administration Manager in training line managers on the recruitment process.
- Ensure proper inductions are conducted.
- Follow-up and track participation in induction sessions.
- Work closely with the Country Management Team to develop a staffing plan.
- Preparing contract of employment for all staff.
- Ensure proper procedures are implemented during separation.
- Assist in the implementation of staff induction.
- Serve as a Recruiter using all SCI recruitment platform.
- Ensure the implementation of efficient and effective performance management systems and procedures.
- Follow up and remind line managers about the performance appraisal cycle.
- Monitor performance reviews on Oracle HR.
- Develop a training plan based on performance development needs.
- Provide technical support as required on the performance management system and procedures.
- Roll out HR-related programmes including relevant training.
- Support the Senior HR/Administration Manager in building and maintaining strong team spirit within the HR team.
- Provide good quality, appropriate and clearly communicated advice to line managers on HR issues.
- Support case management and investigations as assigned.
- Support staff in reporting concerns on Datix.
- Conduct disciplinary and grievance meetings as assigned.
- Ensure proper maintenance and management of the staff register.
- Work closely with the Finance Team to reconcile absence management.
- Collate all information for payroll.
- Make frequent visits to field operations to provide hands-on support to staff and line managers.
- Ensure high level of confidentiality regarding personnel data.
- Ensure all staff members are registered in the medical scheme.
- Prepares monthly leave reconciliation and Departmental reports.
- Monitor the administration of guest houses, travel for staff, and cleaning.
- Ensure HR information is maintained and up to date.
- Responsible for data management in HRIS or any other HR information system.
- Assist the Senior HR/Admin Manager in mediating conflict and grievance cases.
- Comply with all relevant Save the Children policies and procedures.
- Undertake any training required to meet the objectives of the post.
- Undertake any other duties of an equivalent nature.
- Develop and maintain contacts with other key INGO, line ministries, and other stakeholders.
- Participate in meetings and other functions as assigned.
Required Experience
Minimum of 2 years' experience in a human resources or related role.
Qualifications
Bachelor’s degree in human resource management, Business Administration, or a related field.
