Overview
Provide secretarial and administrative assistance to the judges of the Court, including preparing communications, coordinating schedules, and organizing documents.
Key Responsibilities
- Prepare communications from drafts in final form, including letters, statements and speeches;
- Check correspondence and other documents submitted for judges’ approval for completeness and accuracy of style and grammar;
- Co-ordinate the judges’ work schedule by arranging meetings/appointments with officials within and outside the Court, using discretion and judgment with regard to priority of appointments;
- Draft routine correspondence for judges as required;
- Act as focal point for any administrative action required by the administrative offices of the Court;
- Organize and maintain collections of documents, including electronically, for judges and legal staff, including in relation to judicial proceedings;
- Provide other administrative assistance in relation to judicial proceedings for judges and legal staff, as required;
- Maintain correspondence logs on subjects dealt with, indicating status, required follow-up and completion of the matter;
- Co-ordinate preparations for meetings by organizing, maintaining and obtaining documentation for distribution to participants;
- Maintain calendar charts and update reference files for judges;
- During a judge’s absence, take note of work-related developments and organize and prepare a reading file for her/his return;
- Monitor incoming mail and prepare routing slip indicating the name of officer handling the matter including notations on relevant developments;
- Perform other duties as required.
Required Experience
At least six years of work experience performing administrative and secretarial functions for senior officials involving frequent contact with diplomatic personnel is required. An advanced or a first-level university degree may be considered as a substitute for two years’ working experience only to determine eligibility.
Qualifications
Diploma of secondary education.
