Overview
This role supports the General Support Services (GSS) and Facilities Management Services (FMS) sections by undertaking budgetary and administrative tasks, including financial reporting, procurement assistance, and asset management.
Key Responsibilities
- Execute invoice processing, budget implementation, and forecasting.
- Monitor financial status and provide financial overviews.
- Review, analyse, and contribute to budget proposals and cost estimates.
- Oversee budget implementation/expenditures and recommend fund reallocation.
- Scrutinise requisitions for goods and services.
- Contribute to budget performance submissions and financial reports.
- Analyse deviations between approved budgets and actual expenditures.
- Assist with budgetary and financial reporting and auditor inquiries.
- Assist in IPSAS-compliant financial reporting aligned with the OPCW ERP.
- Assist with contract performance monitoring and data reporting.
- Maintain contract compliance checklists and implementation plans.
- Contribute input to statements of work/requirements, performance standards, and KPIs.
- Contribute to the Organisation's annual physical inventory and scrutinise alignment with financial reporting.
- Assist in collating and analysing data for presentations and reports.
- Create spreadsheets and presentations on topics like energy savings and utility costs.
- Ensure precise digital record-keeping.
- Oversee parking administration.
- Fulfil other duties as required.
Required Experience
A minimum of four years progressively responsible and related experience in administration support services, including financial administration and contract management.
Qualifications
- Essential: High School Diploma or equivalent of higher secondary education.
- Desirable: Supplementary training in administration, project/programme administration, or related fields; Additional training in Finance.
