PROTOCOL ASSISTANT, FS5

Overview

The Protocol Assistant will assist in arranging meetings, processing visas, and liaising with government and diplomatic communities. The role supports leadership and senior officials with protocol duties and logistical requirements for official events and travel.

Key Responsibilities

• Assist in arranging meetings between UNSOH officials and local authorities.
• Process multi-level visas for personnel, VIPs, official visitors, and delegations.
• Liaise with the Dominican Republic government and diplomatic community regarding appointments and meetings.
• Communicate with the State Protocol of the Dominican Republic during official events.
• Facilitate organization of trips for senior mission staff, including airport and immigration formalities.
• Identify and visit venues in advance for activities and meetings.
• Prepare seat arrangements for ceremonies/meetings/conferences.
• Support logistical requirements for ceremonies and protocol tasks.
• Support rotation and repatriation of personnel, including visa issuance.
• Manage incoming/outgoing code cables and perform Mail and Pouch tasks.
• Maintain a database of document transactions and administrative information archives.
• Maintain and update mailing lists and contact information for government and diplomatic missions.

Required Experience

A minimum of eight years’ experience in protocol, public information, diplomacy, conflict resolution, coordination, administration, travel assistance, information management and/or related field is required. Experience supporting, planning or coordinating high level visits of a senior public official is required. Experience working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization- in a conflict or post-conflict setting is desirable. Experience in organizing events/meetings in an international setting is desirable. Experience developing and/or maintaining databases, or Sharepoint, monitoring archiving files is desirable.

Qualifications

High school diploma or equivalent is required.

Other Details