Overview
Provides transportation, messenger, and general support services for the Regional Office, ensuring the smooth running of daily requirements and official needs of the staff.
Key Responsibilities
- Drive office vehicle for the Regional Director, staff members, guests and visitors.
- Meet and/or send off officials and guests to and from the airport.
- Responsible for the day-to-day maintenance of the assigned vehicle.
- Keep the vehicle clean and in serviceable condition.
- Maintain daily logs of vehicle usage.
- Keep records of periodic maintenance.
- Report accidents and follow prescribed procedures.
- Follow strictly traffic rules and UNDSS regulations.
- Report malfunctioning of office equipment or premises issues.
- Coordinate with service providers for maintenance.
- Deliver and collect mail and documents.
- Provide administrative support for visas processing and government formalities.
- Perform office errands, bank operations and other messenger services.
- Register correspondence for postal service and maintain records.
- Deliver mail to the post office.
- Assist in checking office equipment inventory.
- Assist in checking inventory of office assets, furniture and equipment.
- Assist in preparing lists of obsolete office furniture and equipment.
- Dispatch messages and correspondence.
- Control telephone operator's desk as assigned.
- Perform other related duties as assigned.
Required Experience
- Four to five years of experience as a driver.
- Good knowledge of local transportation system and of local driving rules, regulations, etc.
- Some knowledge of administrative rules and regulations in different governmental entities, embassies, consular sections, banks, etc.
- Skills in minor vehicle repair.
- Knowledge on how to operate photocopying machines.
- Experience working in UN or International organization in similar function is desirable.
- Experience with UN practices and procedures related to safety and security practices and defensive driving is beneficial.
- Experience in administrative, general service and messenger services is an advantage.
Qualifications
- Completion of secondary education.
- Valid driver’s license and safe driving record required.
