Overview
The Payroll Associate provides payroll services for the Global Payroll Services team, ensuring high quality, accuracy, and consistency of work. The role promotes a client-oriented approach consistent with UNDP rules and regulations.
Key Responsibilities
- Perform and certify second-level validation and sign-off of payroll transactions across all clustered payrolls.
- Validate and sign off payroll transactions in the capacity of Disbursement Officer.
- Advise internal and external clients on Benefits and Entitlements, Staff Regulations and Rules and HR guidelines, especially on the PSA policies.
- Liaise with the payroll focal points and the GSSC HR focal points on any issues related to the entitlements calculated in the payroll results.
- Liaise with OHR policy unit for any policy related clarifications of entitlements and the implementation of the same within Payroll.
- Act as a focal point for all the queries and clarifications as a payroll disbursement officer from all the Regional Payroll Associate(s) (RPAs) and Local Payroll Team (LPT) colleagues.
- Ensure timely administration of payroll, banking and disbursement services to personnel whose payroll is administered in Quantum.
- Provide oversight support on payroll transactions and compensation components such as one-time or recurring earnings and deductions, manual entry of allowances and benefits where necessary.
- Respond to queries and assist in solving issues related to Global Payroll and HR data from HR, Global Payroll administrators within GSSC and in the HQ.
- Provide oversight support and assistance on payroll payments to employees.
- Provide necessary support to the newly onboarded clients.
- Ensure verification and data integrity of the accuracy of the financial transactions posted to the General Ledger.
- General Ledger reconciliation.
- Provide advice on bank-to-book issues pertaining to source bank setup.
- Ensure facilitation of knowledge building and knowledge sharing.
Required Experience
Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible HR/finance experience at the national or international level is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and web-based management systems such as ERP is required. Experience using Oracle Cloud/Quantum Payroll is desired. Demonstrated experience using Quantum HCM modules is desired. Experience with UN/UNDP human resources policies and rules and regulations is desired.
Qualifications
Secondary Education is required. A university degree (bachelor´s degree) in Human Resources, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement. Specialized certification in Human Resources or Finance Resources Management is an asset.
