Overview
The Programme Specialist P3 will be based in Lomé, Togo, and will report directly to the Representative. The position will play a key role in supporting the management through programme actions coordination, and supporting the Representative in mobilizing resources, and ensuring that high-quality reports are delivered on time across the Country Programme.
Key Responsibilities
- Coordinate inputs for the implementation and regular updating of the Country Office resource mobilization strategy and annual action plans.
- Support the management in tracking potential donors and funding mechanisms, emerging funding opportunities, funding gaps, opportunities for co-financing and joint programming, innovative financing mechanisms, and opportunities with non-traditional partners.
- Support the CO team in consolidation and draft of concept notes, funding proposals, expressions of interest, and funding applications.
- Coordinate inputs from Programme and Operations Officers to ensure proposals are technically sound, results-oriented, coherent, evidence-based, and compliant with donor requirements.
- Prepare background materials, briefing notes, talking points, presentations, analyses, and donor profiles to support the Representative and senior management in donor engagements.
- Analyze and track opportunities for mobilizing domestic resources, development financing (RHCS), joint UN programmes, and partnerships, Humanitarian response.
- Maintain operational liaison with the UNFPA Regional Office, Headquarters, and relevant corporate units regarding funding opportunities and reporting guidelines.
- Support the maintenance of professional working relationships with government technical counterparts, bilateral and multilateral partners, UN entities, international financial institutions, civil society, foundations, private sector actors, and academic institutions.
- Prepare technical background documents to support the Representative in positioning UNFPA as a partner of choice in sexual and reproductive health, gender equality, population dynamics, and youth development.
- Provide technical inputs and draft content for joint UN programmes and joint resource mobilization initiatives.
- Maintain accurate records and documentation of partnership commitments, opportunities, and follow-up actions.
- Coordinate and facilitate the operational performance of the Country Office reporting function, including establishing and managing a centralized calendar and tracking mechanism for donor reports.
- Initiate, track, and consolidate inputs to ensure the timely preparation, quality assurance, and submission of donor reports.
- Coordinate inputs from Programme, M&E, Finance, and Operations teams to ensure consistency between technical achievements, narrative descriptions, and financial data.
- Gather and document lessons learned, best practices, case studies, and programme results for resource mobilization and advocacy tools.
- Assist Programme teams with analytical writing, reporting templates, and donor-specific compliance requirements.
- Monitor and summarize political, economic, social, and development trends affecting UNFPA's mandate and funding environment in Togo.
- Coordinate the preparation of analytical notes on opportunities, risks, and trends to assist management in strategic decision-making.
- Support UNFPA's participation in technical working groups, national forums, and coordination mechanisms by preparing background documents.
- Contribute technical content to advocacy and communication materials highlighting UNFPA's contributions to national priorities and the SDGs.
- Work closely with Programme teams to identify sub-programme priorities requiring funding and partnership support.
- Provide technical inputs to programme reviews, planning exercises, and internal coordination meetings.
- Draft and update internal tools, templates, and guidance materials to improve reporting efficiency and proposal quality.
- Act as CO focal point for Humanitarian response funds mobilization and management.
Required Experience
At least five years of progressively responsible professional experience in projects management, resource mobilization, donor relations, strategic partnerships and donor reporting in an international development environment. Experience in developing funding strategies and mobilizing resources from major bilateral and multilateral donors or foundations is essential. Demonstrated experience managing donor portfolios and preparing complex narrative and results-based reports. A good understanding of the humanitarian-development nexus, particularly in West Africa or comparable contexts, is highly desirable. Previous experience within the UN system would be an advantage, as would field experience in West or Central Africa.
Qualifications
Master’s degree in international development, Social Sciences, International Relations, Public Administration, Business Administration, Communications or another relevant field.