Administrative Agent

Overview

The European Commission is seeking an Administrative Agent for Directorate-General for Economic and Financial Affairs (DG ECFIN) in Brussels. The role involves supporting the Head of Unit and other unit members in administrative tasks, communication projects, and inter-institutional relations.

Key Responsibilities

• providing support to the Head of Unit in the management of the unit
• assisting the Head of Unit with personnel administration (e.g., HR issues, training requests, annual leave and time management, job descriptions and recruitment)
• coordinating reporting exercises
• managing the documents and correspondence addressed to the unit, including reception, registration, assignments within unit, and follow-up, filing and archiving of documents, and management of unit shared drives, as well as access-to-document requests
• providing support to the organisation of communication activities, in particular events and internal communication activities such as the very popular Midday Info sessions
• managing missions and organising external and internal meetings
• handling and coordinating replies to citizens’ questions and complaints.

Required Experience

appropriate professional experience of at least three years (if secondary education diploma is held)

Qualifications

a level of post-secondary education attested by a diploma, or a level of secondary education attested by a diploma giving access to post-secondary education

Other Details