Project Assistant

Overview

The Project Assistant will provide administrative support across programme operations, with a primary focus on assisting the team responsible for facilitating movements into transitional accommodation for Beneficiaries of Temporary Protection (BOTP’s) in Ireland.

Key Responsibilities

• Support the implementation of the operational strategy of the project aiming to support BOTP’s in Ireland.
• Support the implementation of project activities and assist caseworkers in accordance with the project's Standard Operating Procedures (SOPs).
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Organize meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Maintain and ensure confidentiality of all projects related matters in accordance with guidelines and instructions.
• Take active steps to mitigate fraud and malfeasance and monitor the integrity of records containing individual data.
• Perform any other duties as may be assigned

Required Experience

• School diploma with four years of relevant experience; or, Bachelor’s degree with two years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Qualifications

School diploma; or, Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution.

Other Details