Supply Chain Associate

Overview

The Supply Chain Associate will be responsible for managing procurement and logistics functions within the Dominican Republic Country Office, ensuring compliance with IOM instructions and procedures.

Key Responsibilities

• Receive and consolidate procurement requisition forms, verifying completeness and obtaining necessary information.
• Assist supervisors with complex, higher-value purchases.
• Prepare tender documents, solicit bids, prepare bid analysis summaries, and support the evaluation process.
• Monitor open requisitions and follow up on timely delivery of goods and services.
• Review vendor invoices, prepare payment requests, and coordinate timely payments.
• Create and maintain physical and electronic records of procurement documentation.
• Conduct market surveys to identify and evaluate potential new suppliers.
• Track contractual agreements and inform concerned parties for timely renewal.
• Monitor office supplies and service needs, preparing requisitions and coordinating utility payments.
• Provide briefing and technical guidance to staff on procurement instructions and procedures.
• Perform supply chain tasks related to property and asset management, warehousing, insurance, maintenance, and transportation.
• Coordinate fleet operations activities, including vehicle schedules, logbooks, and maintenance.
• Provide training and guidance to junior SCM staff, monitoring their development.

Required Experience

• Three years of relevant professional experience with a Bachelor's degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field; or five years of relevant professional experience with a High School diploma.
• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
• Experience working in an international organisation an advantage.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High School diploma.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Other Details