Administrative and Finance Officer - Temporary, P4
Overview
The Administrative and Finance Officer will be responsible for the overall monitoring, coordination, and timely implementation of administrative functions including procurement, finance, human resources, property management, and ICT within the Regional Office for Eastern Africa.
Key Responsibilities
- Coordinate, monitor, supervise and evaluate the work of the ROEA operations team.
- Establish sound procedures, practices, standards, and tools for budget, accounting, financial, property and human resources management.
- Liaise with ROEA management, UNODC Headquarters Divisions and Sections, and programs/projects.
- Analyse, review and maintain updated UMOJA mapping and assignment of roles.
- Monitor support services including facility and assets management, transport, travel, communications, and information technology.
- Contribute to risk analysis, business continuity and contingency planning.
- Participate in relevant UN/UNON coordination mechanisms related to operations management and common services.
- Coordinate relevant reporting on all administrative and finance matters and ensure knowledge sharing.
- Collect and analyze data to identify trends or patterns and provide insights.
- Prepare and consolidate ROEA’s overall field office budget, analyse and monitor budget implementation.
- Monitor, report and advise on the financial status of projects/programs.
- Contribute to the preparation and submission of financial reports, monitor commitments, coordinate internal controls.
- Certify that proposed obligations or expenditures are in accordance with UN Financial Regulations and Rules.
- Supervise reporting to HQ on year-end closing-related requirements.
- Respond to internal/external audit queries/observations and follow up on recommendations.
- Coordinate recruitment plans with relevant managers and submit to senior management and headquarters.
- Coordinate and monitor recruitment processes and liaise with relevant managers and HRMS.
- Assist programs/projects to cost and plan human resource needs, support development of HR guidance.
- Monitor all staff management-related issues.
- Develop and implement monitoring tools to ensure compliance with mandatory training, e-PAS cycles, and other staff obligations.
- Provide guidance on privileges and immunities to international staff.
- Ensure that onboarding and separation processes are implemented.
- Work with the Procurement Team to coordinate and implement all procurement.
- Coordinate the provision of ICT services and support staff.
- Perform other work-related duties as required.
Required Experience
A minimum of seven years of progressively responsible professional work experience in administration and finance is required. Supervisory experience including work experience managing teams and managing performance is required. Work experience in maintaining and assessing internal control systems and improving business processes is desirable. Work experience with Enterprise Resource Planning (ERP) systems (such as SAP/Umoja) is desirable. Work experience within the United Nations system or similar international organization is desirable. Two years or more of experience in data analytics or related area is desirable.
Qualifications
An advanced university degree (Master’s degree or equivalent) in finance, accounting or related area is required (for Master of Business Administration or Master of Public Administration, a focus in finance, accounting, or related area is required). A first level university degree in similar fields (finance, accounting or related area) in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.