Human Resources and Administration Team Leader

Overview

The Human Resources and Administration Team Leader is responsible for coordinating and leading the Human Resources and Administration team in hiring employees, contract follow-up, documentation, and administrative processes.

Key Responsibilities

• Lead the recruitment of staff for the area including advertising, prepare long list, organizing interviews, reference checks and relevant documentation.
• Ensure compliance of personnel documentation with legislation in the field of labor law and personal data protection.
• Complete hiring, transfer and dismissal of employees in accordance with labor legislation, regulations, instructions, as well as order of the Head of the Representative Office.
• Set up and administer personal files of employees, ensure Personal Files are sent to the DRC Country Office in a timely manner.
• Ensure Leave policy is followed by all DRC employees in the Area of responsibility.
• Perform role of HR User in DRC dynamics (ERP), including hire, terminate and extension of employees’ contracts, checking leave requests and approvals, benefits and compensation.
• Coordinate submission of medical insurance information to the insurers.
• Prepare and submit required reports on a monthly basis for auditing purposes.
• Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties.
• Process all necessary agreements, permits and licenses necessary for DRC's operations in Sumy office in timely manner.
• Create and maintain a robust filing system, including the archiving of key documents.
• Ensure distribution of area office staff lists on a monthly basis.
• Supervise and provide technical support to the admin team, in terms of finding new premises, accommodation and tickets bookings.
• Ensure compliance with DRC & donor procedures and that cost-effective processes are employed at all times.
• Ensures completion and submission of necessary Admin reports in timely manner.
• Ensure all admin trackers are updated on weekly and monthly basis as required.
• Ensure to provide on job trainings to all the Area HR/Admin teams and seek support from Country HR where needed.
• Manage Area HR & Admin staff, including recruitment and termination, objective setting, probation, performance management and appraisal, staff development, and ensuring agreed work plans and tasks are implemented on time.

Required Experience

At least 3 years of professional experience in Human Resources management, administration, information activity or in the related field.

Qualifications

University degree in “HR Management and Labor Economics

Other Details