Staff Assistant (Finance) - NATO 2030
Overview
The Staff Assistant (Finance) role supports the Finance Directorate in managing and executing budgets, accounts, purchases, and contracts for Joint Force Command Brunssum. The primary purpose is to ensure accurate and timely processing of accounting transactions, payments, and receipts.
Key Responsibilities
- Support the Section Head in the recurring analysis and control of documents for propriety, accuracy and completeness, as well as ensuring availability of budgetary credits.
- Co-ordinate routine Accounts Payable, Accounts Receivable and Travel commitment documents, for propriety, completeness and for budgetary authority and availability.
- To the extent delegated by the Branch Head, authorize commitment of funds along with increases and decreases to existing commitments as required.
- Monitor and prioritize tasks to ensure all suspense dates are met on time.
- Ensure that commitments are charged to the proper budget account and that sufficient funds are available.
- Oversee authorization and processing of advances.
- Co-ordinate routine fiscal/accounting matters with team and other staff elements within headquarters, and national agencies.
- Assist with the maintenance of computerized financial accounts and the preparation of related reports, checklists, management accounts and year-end procedures.
- Assist Section Head (Core Business) in approval of commitments and payments in line with NFRs, FRPs, IPSAS and higher directives. Regularly review and reconcile HQ's inter-entity accounts.
- Organize own workload to ensure accurate and timely execution of duties.
- Control commitments and ensure that required receipts and other supporting documentation are attached to all financial transactions.
- Review invoices and verify the legitimacy in respect of NATO and national rules, unit prices and mathematical accuracy.
- Manage filling of all source documents to include travel, accounts payable and accounts receivable.
- Undertake work as part of a project team or working group as directed or assigned.
- Accountable for propriety of financial transactions and proper execution of financial obligations in the incumbent areas of responsibility.
Required Experience
A minimum of 3 years' professional experience in accounting. Professional experience in: accounts payable – review, validation and payment of invoices; accounts receivable – reconciliation, issuing collection vouchers, tracking and monitoring invoice aging; reconciliation of accounts – end of month/ end of year closure activities and reconciliation of general ledger and subledgers. Professional experience operating automated accounting systems.
Qualifications
Secondary education AND completed vocational training in accounting, finance, management, business administration, public administration or related field/subject.
