Finance Assistant (INT11865)

Overview

Support the Finance Assistance to ensure the office maintains a high standard of accounting and financial control. The role involves providing quality financial information and maintaining accounting records.

Key Responsibilities

• Prepare payments after ensuring all payments are thoroughly checked and have adequate supporting documentation attached together with payment vouchers are raised and appropriately approved.
• Handle queries by service providers relating to payments. Reconciliation of supplier accounts that have queries.
• Ensure petty cash payments are paid against adequate and accurate supporting documentation, duly approved and as per days and times in the SDX Cash policy.
• Ensure a complete and accurate record of all petty cash transactions is always maintained; and that requests for replenishment are made in a timely manner as required.
• Receipt all monies received and ensure its done timely.
• Update cash and bankbooks on a weekly basis and upload them into People Soft (Internet based accounting software) as per agreed business cycle.
• Prepare reconciliations cash whichever is applicable on a weekly basis only for field base.
• Maintain the finance files and ensure that documents are filed correctly and in a timely manner.
• Assist Finance officer in monitoring and maintenance of Balance Sheet Accounts. Maintain monthly schedules for staff floats, loans and advances. For staff floats liase with staff members to ensure surrendered in a timely manner or recovered from payroll.
• Ensure that financial documents are scanned, photocopied and submitted to the in a timely manner when needed by the finance officer.
• Updating of float registers in the provided template.
• Any other tasks that may be assigned from time to time.

Other Details