Overview
Performing a variety of general secretarial and administrative tasks to ensure the smooth administration of the unit, supporting the Head of Unit and Policy Officers.
Key Responsibilities
- Support the Head of Unit and Policy Officers by managing agendas and documents, handling written and telephone communication with stakeholders, managing functional mailboxes, and following up on files.
- Assist in the organisation of meetings, including booking rooms, preparing documentation, catering, and visitor access.
- Provide HR management support for onboarding and recruitment.
- Act as a document management correspondent, registering, filing, and distributing documents.
- Organise business trips.
- Coordinate briefing requests.
- Process training requests and monitor participation.
Required Experience
Appropriate professional experience of at least three years if holding a secondary education diploma giving access to post-secondary education.
Qualifications
- A level of post-secondary education attested by a diploma, OR
- A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
Other Details
Languages Required
• Have a thorough knowledge (minimum level C1) of one of the 24 official languages of the EU
• AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.
Languages Preferred
Knowledge of other EU languages would be an advantage.
Contract Duration
The duration of the 1st contract will be up to 4 years. The contract might then be extended only once for a maximum of 2 years.
Work Modality
possibility of teleworking
Remuneration
The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances.
