Overview
The European Commission is seeking an experienced secretary to provide administrative, logistic, and secretarial support to the Head of Unit and a team of Policy Officers within the Directorate-General International Partnerships (DG INTPA).
Key Responsibilities
- Attribute, follow up and file ARES documents and mail
- Apply document management rules
- Launch briefing requests in Basis
- Monitor deadlines
- Ensure calendar planning
- Organise, prepare and follow up on meetings
- Provide administrative and logistical support for meetings and events
- Maintain effective information flow and communication
- Prepare documents and notes
- Assist with Sysper
- Ensure document filing
- Arrange videoconferences
- Organise missions in MIPS
Required Experience
- Minimum of one year of related professional experience.
- Previous experience as an executive secretary for middle and senior management is a must.
- At least 1 years of experience in a relevant field.
Qualifications
A level of post-secondary education attested by a diploma, OR a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
Other Details
Languages Required
Thorough knowledge (minimum level C1) of one of the 24 official languages of the EU.
Satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.
Written and spoken fluency in English.
A good knowledge of French is a requirement.
Languages Preferred
Knowledge of Commission procedures and administrative rules, and experience in document management would be an asset.
Contract Duration
The duration of the 1st contract will be up to 4 years. The contract might then be extended only once for a maximum of 2 years.
Work Modality
possibility of teleworking
Remuneration
The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances.
