Overview
The Digital Information Management Assistant is responsible for ensuring the effective management of digital systems and workflows for the records and historic archives of the Court, with a focus on standardizing metadata application.
Key Responsibilities
- Administer information management systems (Distribution Portal, ARC-DAC).
- Perform governance of systems, including monitoring updates and quality assurance.
- Manage and update system components like search, templates, and content types.
- Establish and monitor digital records retention.
- Ensure standardization of descriptive metadata for access.
- Provide training and outreach support on information management systems.
- Provide research support for historic content and records.
- Manage user permissions for information management systems.
- Support the Head of Division in defining technical requirements and assessing vendors.
- Provide statistics of site usage using PowerBI.
Required Experience
- At least 7 years of experience in archives and records management, including electronic records and document management systems, integrated library systems and/or content management systems.
- Experience working with digital records.
- Experience cataloguing documents in both English and French.
- Advanced experience in SharePoint or similar platform as an administrator or superuser.
- Experience in developing a digital preservation staging and ingest workflow is desirable.
Qualifications
- High school diploma or equivalent is required.
- Advanced training in the field of archives, records management or information systems is required.
- IT Systems Administration training and specifically in 365/SharePoint is required.
- Professional training in archives and records management such as through organizations like AIIM, ICA or ARMA or another post-secondary institution is required.
