Overview
The HR Intern will assist the Administrative and Personnel Division (APD) HR team with re-designing the HR filing system and providing additional administrative support.
Key Responsibilities
- Re-design and re-organize the HR filing system, including classifying personnel files, re-organizing hard-copy and soft-copy records, identifying incomplete files, and proposing a filing routine.
- Provide administrative assistance in recruitment, selection, and onboarding.
- Draft emails, memos, letters, employment certificates, and letters of appointment.
- Handle staff queries sent to the generic team email address.
- Search and compile information for reports, policies, and strategic HR documents.
- Compile information for the ICJ HR Digest Quarterly and draft newsletter pages.
- Assist in organizing APD meetings, workshops, and information-sharing sessions.
- Take meeting minutes and notes.
- Update and create content for the ICJ APD intranet pages.
- Perform other related assigned tasks.
Qualifications
- Be enrolled in an undergraduate programme (bachelor's level or equivalent), in a graduate school programme (second university degree or equivalent) or in a PhD programme, or
- Have graduated within the past two years.
- Educational background in business administration, Information Science or Records Management, Library & Documentation, or Office Management and Secretarial Studies, is an added asset.
