Overview
The Office Assistant coordinates and performs office support, management support, and administrative tasks to ensure the smooth and efficient running of the Office. The role ensures quality and consistency in the flow of office work and information within the work unit.
Key Responsibilities
- Screen requests for appointments with supervisor and maintain supervisor's calendar.
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects.
- Review, record, distribute, and process incoming mail and correspondence.
- Perform administrative duties such as contract extensions, leave recording, and budget follow-up.
- Research, compile, and organize background information and reference materials.
- Coordinate the work of other office support staff and train new staff.
- Create and maintain filing and reference systems, and update office websites.
Required Experience
Four years of relevant experience in office/management support work.
Qualifications
Secondary School Education.
