Overview
The Transport Officer is responsible for managing surface transport services, implementing accident reduction measures, developing standard operating procedures, managing the transport unit budget, and supervising training activities within the UNVMC.
Key Responsibilities
- Plan, manage and supervise surface motor transport support.
- Develop and implement Vehicle Establishment Program, Mission Vehicle Acquisition Plan, Mission Vehicle Maintenance Plan, and Mission Vehicle Recovery Plan.
- Develop and implement Active Road Accident Prevention and Road Safety Programs.
- Oversee the Driving Test Program and monitor staff driving permits.
- Develop and implement a cost-effective plan for surface transport resupply.
- Ensure inventory control and supervise annual vehicle and equipment checks.
- Develop and implement standard operating procedures for surface transport operations.
- Supervise performance reports and responses to audit observations.
- Determine technical specifications for goods and services, review bids, and conduct technical evaluations.
- Coordinate requisition process with purchasing authorities.
- Oversee contracts and evaluate vendor performance.
- Ensure quality control/assurance procedures are implemented.
- Ensure UNVMC vehicles are used in accordance with UN regulations and rules.
- Ensure accuracy and validity of data in management information systems.
- Participate in administrative bodies such as Local Committee on Contracts, Vehicle Establishment Committee, Tenders Committee, Local Property Survey Board, Advisory Committee on Traffic Safety, and Boards of Inquiry.
- Participate in resolving insurance policy issues.
- Participate in the development of the Transport Unit's/Section's Staffing Table.
- Manage allocation and rotation of work assignments.
- Coordinate annual Work Plans for subordinate staff and produce performance assessments.
- Supervise personnel and evaluate staff performance.
- Ensure compliance with UN policies on workplace safety and environment protection.
- Liaise with UN agencies, NGOs, intergovernmental agencies, and suppliers.
- Monitor distribution of non-expendable transport assets.
- Ensure bi-annual physical inventory of non-expendable transport assets.
- Maintain records for non-expendable transport assets.
- Prepare Business Object Reports.
- Coordinate Mission Vehicle Establishment Committee meetings.
- Implement Vehicle Replacement Policy.
- Process vehicle write-off cases.
- Provide inputs for statistical reports on transport fleet utilization and composition.
- Participate in technical evaluations of vendor bids.
- Ensure availability of vehicles for temporary assignment.
- Ensure transportation equipment is returned in good working order.
- Process Electronic Vehicle Monitoring System (EVMS) statistics.
- Supervise the Transport Warehouse.
- Ensure sufficient stock of spare parts and issue items.
- Conduct regular inventory checks of warehouse stocks.
- Monitor warehouse records and prepare financial and budget summaries.
- Determine technical specifications and draft requisitions for spare parts, tools, and equipment.
- Plan and monitor implementation of warehouse projects and facilitate staff training.
- Identify routine transportation requirements.
- Analyze transportation requests and supervise route planning and reconnaissance.
- Establish service timetables and driver rosters.
- Prepare and disseminate information regarding transport services.
- Ensure maximum utilization and effective use of vehicle and driver resources.
- Ensure all mission personnel are aware of available services.
- Provide ad-hoc transportation services.
- Provide transportation briefings to incoming personnel.
- Ensure mechanical conditions of vehicles and daily maintenance of shuttle buses.
- Monitor periodic maintenance and repair of vehicles.
- Maintain files and documentation and prepare reports.
- Monitor monthly mileage reports and confirm return of individually assigned vehicles.
- Maintain databases for UN driving permits.
- Ensure driving test assessments are conducted.
- Supervise maintenance and repair of UNVMC vehicles.
- Supervise diagnostic and fault finding, quality control/assurance, road testing, and vehicle recovery.
- Analyze reasons for technical faults and prepare reports.
- Supervise vehicle inspections.
- Supervise product upgrades.
- Develop reports on workshop performance, warranties, and vendor support.
- Ensure EVMS information is accurate and up-to-date.
- Liaise with manufacturer representatives for warranty and technical fault claims.
- Identify requirements for spare parts, hand tools, and workshop equipment.
- Participate in technical evaluations of vendor bids.
- Develop Transport Unit annual budget proposals.
- Develop and implement Transport Unit Training Plan.
- Perform other related duties as required.
Required Experience
- A minimum of 10 years of progressively responsible experience in motor vehicle transport operations management or related area is required.
- The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level university degree.
- Experience in international operations in a post conflict environment is desirable.
Qualifications
- High school diploma or equivalent is required.
- Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.
- A valid driver's license is required.
