Overview
The role of Secretary to the Head of Representation provides administrative and secretarial support to ensure the seamless operation of the Representation. This includes managing the agenda of the Head of Representation, handling general administrative assignments, and contributing to internal and external communications.
Key Responsibilities
- Support and manage the agenda of the Head of Representation
- Take care of general administrative assignments
- Contribute to smooth internal and external communications for the visibility of the Representation
- Organise work trips, agendas and meetings
- Deal with protocol teams for high-level visits
- Engage with external stakeholders
- Help prepare briefs and meetings
- Assist in the coordination of Representation’s activities
- Manage the functional mailboxes of the Representation
- Assist with document management, human resources and contract management as needed
Required Experience
At least 3 years of job-related experience in operational and administrative support and resources, along with a solid understanding of information and document management. Additional experience in such fields will be considered an advantage.
Qualifications
Have a level of post-secondary education attested by a diploma OR a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
