Exercise and Resource Coordination Manager

Overview

The Exercise and Resource Coordination Manager contributes to all PRF tasks according to SHAPE Command Group Direction and Guidance and ensures synergies and coordination between all TREX programming stake holders with regards to TREX resources.

Key Responsibilities

• Maintains collective training and exercise (TREX) Resources Management expertise across NATO and ensures the availability of supporting documents.
• Supports Lessons Learned (LL) process pertaining to TREX resources.
• Collects and shares best practices pertaining to TREX resources.
• Contributes to Allied Programming doctrine (AD 075-004) and contributes to the refinement of Funding policy.
• Contributes to the review of NATO Collective Training and Exercise Directive (Bi-SC 075-003) and other relevant directives (especially Bi-SC 075-002) with resources considerations.
• Provides advice pertaining to TREX Resources Management to NCS, NFS, and National exercise programmers.
• Ensures Military Training and Exercise Programme (MTEP) sustainability and affordability in close coordination with HQ SACT.
• Translates TREX policies and concepts into sustainable and affordable MTEP.
• Staffs and develops the longer-term vision and strategy for the resourcing of TREX activities.
• Contributes to SACEUR Annual Guidance on ETEE (SAGE) development with TREX resources considerations.
• Develops MTEP Budget through the Exercise Budget User Group (EBUG), NATO HQ screening and execution.
• Coordinates inputs into ACO’s resource planning process.
• Deconflicts the funding of Major Joint Exercises (MJX) from the design through the delivery (up to three years).
• Acts as Fund manager for specific funds as designated by ACOS J7 and delegated by the Financial Controller.
• Contributes to NATO’s Common Exercise Picture (CEP).
• Maintains a comprehensive knowledge and oversight over the planning and execution of TREX resources.
• Provides updates and assessment pertaining to TREX resources.
• Facilitates information exchange pertaining to resources management within NATO TREX Community.
• Supports SHAPE Divisions with TREX resources expertise.
• Updates SHAPE Divisions on available TREX resources.
• Provides Programme and Project Management advice to SHAPE OPRs for the resourcing of TREX activities scheduled by SHAPE.

Required Experience

• Minimum 4 years of experience in the following:
• Managerial experience with responsibility for exercising discretion, judgment, and initiative.
• Experience in Education, Training, Exercises and Evaluation (ETEE).
• Knowledge of strategic management processes and procedures as they pertain to the management of a large organization.
• Experience and thorough understanding of strategic political/military operations and the associated staff work.
• Knowledge of resource management, budgetary processes, requirement prioritization, risk management and their inter-relations with civilian / military process and management systems. 10+ years in military staff roles, such as military HQ, agency, or national Ministry of Defense—including in a joint environment. Proven senior stakeholder coordination and briefing experience, including negotiating/working with multiple commands and nations/partners and regularly briefing complex issues to senior leadership (up to 4-star level). Demonstrated program/budget responsibility, including experience managing or committing funds in support of major training/exercise activities (planning through execution). Sound knowledge of CNAFS and NATO budgeting financial procedures.

Qualifications

• University Degree in management information systems, accounting, economics, finance, business administration, public administration, operations research, project management or related discipline and 4 years post related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 5 years post related and 2 years function related experience.
• Master’s degree in a related subject (e.g. Business Administration, Education, International Relations).
• Professional Certification in Program or Project Management (PMI, Prince II, MSP)

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