Knowledge Management Officer (Law Library), P3
Overview
The Knowledge Management Officer (Law Library) serves as the primary custodian of the organization’s legal memory, bridging traditional librarianship and modern digital knowledge management to ensure legal materials are preserved, searchable, and accessible.
Key Responsibilities
- Manage the acquisition, organization, and digital archiving of legal materials, including access to specialized law databases.
- Develop and maintain terminology, taxonomies, and indexing systems for legal documentation.
- Develop and maintain common formats and metadata schemes for online information services.
- Prepare results-based work plans and budgets for the library and archive.
- Coordinate the creation, organization, management, and preservation of digital and audio archival records.
- Coordinate the preservation of historical legal documents.
- Develop and facilitate a knowledge management plan tailored to the legal department.
- Prepare and implement Standard Operating Procedures (SOPs) for managing internal electronic records.
- Oversee the management of records transfer and retention schedules.
- Act as the lead focal point for the legal team to search, retrieve, and synthesize international instruments, national legislation, case law, decisions of the Assembly and Council, doctrine, and other relevant sources.
- Conduct targeted investigations to verify institutional precedents and specific mandates.
- Provide research memoranda and compilations of legal authorities.
- Maintain searchable collections of international jurisprudence and treaty texts.
- Provide specialized training to Secretariat staff and stakeholders on legal research methods and digital platforms.
- Liaise with other international law libraries and UN agencies for resource sharing.
- Coordinate with the assistant librarian to ensure a clear delineation between legal and scientific materials.
Required Experience
Minimum of five (5) years of progressive professional experience in an international organization, government, law firm or legal office, library or knowledge management environment or comparable setting with responsibilities in one or more of the following areas: knowledge or information management, modern library services, digital records management, and complex legal research, or related fields, is required. Legal and Institutional Expertise: Experience in legal and/or policy research, including within an international organization, government legal department, law firm, legal office, law library or comparable multilateral setting is desirable. Multilateral Coordination: Experience supporting intergovernmental or multilateral processes, including coordination, preparation of analytical or briefing materials, and/or follow up to negotiations or intersessional work, is desirable. Technical Skills: Experience in managing metadata, taxonomies, and classification schemes, particularly for legal materials is desirable. Systems Experience: Proficiency in digital library systems, or knowledge management systems, web-based collaborative platforms, and/or digital records preservation systems is desirable. Content Management: Experience in developing content management standards, procedures, and guidelines is desirable.
Qualifications
An Advanced University Degree (Master’s) in Law (LL.B. or LL.M.), Library and Information Studies, Library Science, or a related field is required. A first-level university degree, combined with an additional two (2) years of relevant qualifying experience, may be accepted in lieu of the advanced university degree.