Administrative Assistant, DECI/SEC, G5

Overview

The Administrative Assistant will support the Division of Enterprise Competitiveness and Institutions by managing human resources, budget, finance, and general administrative tasks.

Key Responsibilities

• Initiates, processes, monitors, reviews and follows-up on human resource activities.
• Enters, maintains and certifies administrative data and records.
• Reviews entitlements-related claims and reports.
• Provides advice and guidance to staff with respect to administrative procedures.
• Maintains and reviews organizational staffing tables.
• Monitors status of expenditures and allotments.
• Consolidates data and provides support for budget reviews.
• Reviews status of relevant expenditures.
• Reviews requisitions for goods and services.
• Assists in the preparation of budget performance submissions.
• Prepares statistical tables and standard financial reports.
• Prepares, processes and follows-up on administrative arrangements for official travel.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions and other related documentation.
• Maintains up-to-date work unit files.
• Coordinates extensively with service units and liaises with internal team members.
• Performs other related administrative duties.
• Processes the payment of contractors' invoices and monitor payments.
• Prepares and processes all ITC forms and permissions for contractual and work Section staff.

Required Experience

Five years (3 years with a university degree) of experience in administrative services, finance, accounting, audit, human resources or related area is required. Experience in the UN common system is desirable. Experience using an ERP system is desirable.

Qualifications

High school diploma or equivalent.

Other Details