INTERN - Archives, information and Records Management

Overview

Internship opportunity to review archival files, process physical records, and assist with archival inventories and metadata management.

Key Responsibilities

• Review archival files and identify their contents, dates, creators, subjects and relationships with other records.
• Processing physical records, including digitization of historic and fragile records.
• Assist with the preparation or improvement of archival inventories, finding aids and file descriptions.
• Enter, review and standardize metadata in archival inventories, SharePoint libraries or other records management systems.
• Apply quality control to digital records such as, identification of duplicate, incomplete or incorrectly classified records; ensuring metadata is accurate.
• Assist with the preparation of reference information concerning the PCIJ collections.
• Handle all records in accordance with applicable confidentiality, security and preservation requirements.
• Support the review of records transferred to the Archives by organizational divisions and offices.
• Carry out other archives and records management duties as assigned.
• Contribute to structured and accurately described PCIJ archival files.
• Contribute to updated archival inventories and finding aids.
• Contribute to improved metadata in archival and records management systems.
• Contribute to appraisal decisions of physical and digital records.
• Contribute to brief progress reports describing completed work and outstanding issues.

Required Experience

Academic background and/or demonstrated knowledge in information, archives and records management is required.

Qualifications

• Be enrolled in the final year of a first university degree (Bachelor’s degree or equivalent);
• Be enrolled in a Master’s or Ph.D. programme, or equivalent; or Have completed a Bachelor’s, Master’s or Ph.D. degree, or equivalent.
• Preference will be given to candidates who are currently enrolled in, or have recently completed, a degree in one of the following fields: Archives and Records Management; Information Management; Library and Information Science; Law; International Relations; History; or Another related field.
• Good knowledge of standard office software applications.

Other Details